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Payment Radar Every payment followed up automatically, except cash

Payment Radar automatically follows up every payment from your students, their parents and your business customers, except cash. It works automatically as soon as you receive payments through Pay. in BIQSDRIVE, and with the bank connection through Ponto, the account information service of Isabel NV, for your bank transfers too. BIQSDRIVE matches each payment to the right student, file or order and sends reminders according to your settings. You only review what the radar could not match by itself.

What you can do with it

Bank transfers through Ponto

With Ponto, Isabel's account information service, you connect the bank account your customers pay into. New transfers come in automatically, without downloading bank statements or retyping amounts.

Pay. for cards, payment links and tap-to-pay

Payments through your Pay. account go straight to the right order: online, in the student portal or the business portal, with tap-to-pay in the car or at the terminal in the office.

Matched automatically

Payment Radar matches every transfer based on the structured payment reference, the order or file number, the amount and the payer's account number, by which a known customer is recognised. The outstanding balance of the order and the file updates itself.

Only review what differs

A transfer that cannot be matched automatically goes to 'To review'. You match it yourself to a student, file or order, or mark it as not a customer payment.

Timely reminders

If an amount is still outstanding after the due date, a reminder goes out according to your settings: whether, when and with which text. The default template is a free first reminder with at least 14 days to pay.

Always an up-to-date overview

For each student, file and order you see whether payment was made, how much, when and how: by bank transfer, through Pay. or in cash. Your accounting software receives the payments too.

How Payment Radar works

From the transfer into your account to the right file or order, without retyping anything.

  1. Connect your account

    In BIQSDRIVE you connect the bank account your customers pay into, through Ponto. You grant access yourself, at your own bank, with strong authentication. Payments through your Pay. account always run through Payment Radar.

  2. Import and filter

    Ponto delivers the transactions of that account. BIQSDRIVE filters them straight away: only incoming customer payments remain. Outgoing transactions, balances, payouts from Pay. and transfers between your own accounts are not stored.

  3. Match

    Every incoming transfer is matched to the right student or business customer, file or order, based on the structured payment reference, the order or file number, the amount and the payer's account number. Payments through Pay. are already on the right order.

  4. Review what is left

    Anything that cannot be matched automatically stays in 'To review' for at most 30 days. You match it by hand or mark it as not a customer payment.

  5. Remind

    For anything still outstanding after the due date, a reminder goes out according to your settings. If the bank connection is interrupted, reminders pause until everything has been imported again. So nobody who has already paid gets a reminder.

Worked example

How much time do you save?

Following up payments by hand is a small daily chore: opening the bank statement, finding the payer, putting the payment on the file or order and checking who still has to pay. Work out what that means for your driving school.

Time you save7 h 20 min per month88 h per year(80 × 3 min) + (40 × 5 min) = 440 min per month
Platform fee for Payment Radar€30.00200 payments × €100 × 0.15%per month, excl. VAT. The Pay. transaction costs come on top.

This is a worked example based on assumptions, not a measured average. The values filled in are an example for a driving school with 200 payments per month, 80 of them bank transfers. Enter your own figures. Payments through Pay. go straight to the right order, so they do not count here as time saved, but they do count for the platform fee.

What does Payment Radar cost?

0.15%

per registered payment excl. VAT

You only pay when payments come in: a platform fee on the amount of every payment Payment Radar registers.

  • If you receive payments through Pay. in BIQSDRIVE, Payment Radar works automatically: the platform fee applies to every successful online, tap-to-pay or terminal payment through Pay. in BIQSDRIVE. So as long as you use Pay. for payments, Payment Radar is on.
  • If you connect your bank account through Ponto, it also applies to every bank transfer matched to a customer, file or order, automatically or by you. It does not apply to cash payments, payouts from Pay. into your account, transfers between your own accounts, failed or cancelled payments, or transfers that are not matched. Each payment counts once.
  • The fee is calculated on the full amount, including VAT and before deduction of transaction costs, and remains due if the payment is later refunded.
  • Ponto and Pay. have no fixed costs. Only a payment terminal has a service fee of €22.95 per terminal per month.
  • The Pay. transaction costs per payment method come on top. Pay. charges them to you directly.
  • Invoiced per calendar month in arrears, with an overview of every registered payment: date, amount, source and customer, file or order.
  • Not during the free trial. You can receive real payments through Pay. and connect your bank account from the activation of your subscription, and Payment Radar works straight away from then on.

Also handy

  • For students, parents and employers who pay for a student
  • One overview of all payments by source: bank transfer, Pay. or cash
  • You record cash payments yourself, so every balance is right
  • Works automatically as soon as you use Pay. or connect your bank account
  • Your payments and matches are included in your data export
  • Your accounting software receives the payments too

For Ponto and Pay. you sign your own agreements with Isabel NV and with Pay. directly. During a suspension of your subscription, Payment Radar pauses. Your agreement with Pay. and your payment terminals keep working as normal; on payments through Pay. the platform fee of 0.15% remains due.

Payments and tap-to-pay Integrations

Secure, with only the data we need

Only customer payments stored

BIQSDRIVE only stores incoming payments that are matched to a customer, file or order. Outgoing transactions, such as wages and supplier payments, and your balances are never stored.

Erased after 30 days

A transfer that is not matched stays visible for at most 30 days. If you mark it as not a customer payment, it is erased immediately.

Account numbers only for the finance role

Only users with a finance role see payers' account numbers. The AI agents do not retrieve account numbers or imported bank transactions; they do see whether an order has been paid and for what amount.

Consent at your own bank

You grant access yourself, at your bank, and confirm it again every 180 days. 14 days beforehand and on the day itself, you get a notification in BIQSDRIVE and an email. You can revoke access at any time.

Reminders paused during an interruption

If the bank connection stops, BIQSDRIVE does not import new transfers and the automatic reminders pause, until the connection is restored and the missing transactions have been imported.

BIQSDRIVE never touches your money

Isabel NV (Ponto) is supervised by the National Bank of Belgium, Pay. by De Nederlandsche Bank, the Dutch central bank. Pay. pays out your receipts directly to your account. BIQSDRIVE does not receive or hold money and does not initiate payments.

FAQ

Questions about Payment Radar

Can I use Pay. without Payment Radar?

No. If you receive payments through Pay. in BIQSDRIVE, Payment Radar works automatically: a 0.15% platform fee per payment, on top of the Pay. transaction costs. With Pay. you receive the payments: online, in the portals, with tap-to-pay or at a terminal. Payment Radar follows them up, and with the bank connection through Ponto your bank transfers too: it matches everything to the right student or business customer, file or order and sends reminders for what is outstanding. You choose whether to use Pay. and the bank connection. You record cash payments yourself, without a platform fee.

What is Ponto?

Ponto is the account information service of Isabel NV in Brussels, a payment institution supervised by the National Bank of Belgium. Through Ponto, BIQSDRIVE reads the transactions of the account you connect. BIQSDRIVE only uses Ponto to read: it does not initiate payments and never touches your money.

Which account do I connect?

Only the account or accounts your customers pay into. Even for that account, BIQSDRIVE only stores the incoming customer payments that are matched to a customer, file or order.

What if access to my bank expires?

Every 180 days you confirm access again at your bank. 14 days beforehand and on the day itself, you get a notification in BIQSDRIVE and an email. If access does expire, the automatic reminders pause until the connection is restored and the missing transfers have been imported. So nobody gets a reminder for something that has already been paid.

Does Payment Radar send reminders to my customers by itself?

Only if you want it to. You decide whether, when and with which text reminders go out. As the creditor, you remain responsible for the rules on reminders to consumers (Book XIX of the Belgian Code of Economic Law). That is why the default template is a free first reminder with at least 14 days to pay.

Which payments count for the platform fee?

Every successful payment through Pay. and every bank transfer matched to a customer, file or order, automatically or by you, counts once, at 0.15% of the full amount. Cash payments, transfers between your own accounts, payouts from Pay. into your account, failed or cancelled payments and transfers that are not matched do not count. Every month you get an overview with your invoice.

Can I test Payment Radar during the trial?

No. Payment Radar is a usage service, like text messages and itsme®, and is available from the activation of your subscription. Because payments through Pay. always run through Payment Radar, you can also only receive real payments through Pay. from activation. You can already apply for your Pay. account during the trial, so you are ready at activation.

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Other features

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One complete file per student: enrolments, lessons, exams, payments and documents.

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Students enrol 24/7 through your own website and pay online straight away.

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Student portal

Students plan lessons themselves, pay online and view their documents.

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Payments and tap-to-pay

Tap-to-pay on the instructor's smartphone, payment links, payment in the portals and a payment terminal at the office, all through Pay. in BIQSDRIVE.

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Employers, public social welfare centres (OCMWs) and insurers pay for courses and keep track of the people they send.

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Reviews and surveys

Ask students, parents and business customers at the right moment for a review on Google or Klantenvertellen, or for their opinion through Tally.

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Group courses and theory

Theory, periodic training and professional courses with sessions, rooms, trainers and online enrolment.

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Code 95 and ADR

Plan Code 95 and ADR periodic training in 7-hour modules, invoice the employer and report your sessions to the Departement MOW automatically.

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HR and time tracking

Request and approve leave, a time clock in the smartphone environment for your whole team, and automatic flexi-Dimona.

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AI agents

Included: €1.00 of AI usage per new file, through the file fee. The support agent answers your questions, the admin agent checks your files and the planning agent helps you plan.

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Organisation and security

Multiple companies and branches, clear roles, two-factor authentication and European hosting.

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